Data protection management for companies
Importance of data protection management
Data protection management is recommended in order to implement the requirements for data protection in the company. The requirements for corporate data protection are centrally planned, regulated, controlled, implemented and monitored. With data protection management, a standard is established that provides all employees with clear guidelines and orientation.
Data protection management determines how to handle personal data in SMEs and companies. The internal guideline created is based on the GDPR. Successful data protection management ensures the safe and correct processing of personal data. This should be ensured organisationally, legally and technically. The company's internal data protection can be proven through control by the authorities and supervisory (fine) procedures.
Legal rules on data protection management
The General Data Protection Regulation does not contain any specific regulation that prescribes data protection management. However, the GDPR provides for some instruments to ensure internal data protection in the company. It also provides for the documentation of these measures. These are the documentation and accountability obligations. This general accountability and documentation obligation includes the order processing contract, the obligation to maintain processing directories, the data protection impact assessment, technical and organisational measures (TOM), proof of employee training, the notification of the data protection officer and the documentation of a data protection incident.
Objectives of a data protection management system
All data protection measures in a company are reviewed. External data protection officers can help with this by means of audits or data protection management software. Essential standards implemented in accordance with the GDPR, such as accountability obligations, data protection contracts, the appointment of a data protection officer (TOM), etc., are established. Furthermore, standardised processes such as the implementation of deletion requests, data subject requests, an emergency plan for data protection violations, etc. are to be introduced.
