How digital asset management works in real time

An IT system delivers the requested results in a few seconds. The prerequisite is that the system is always operational and can respond within a short time.

The respective IT applications work (almost) synchronously for immediate and smooth data processing, whereby technical malfunctions are an absolute no-go and the system must not be switched off.

Cloud storage is used for files and information contained in the file system, with less large metadata being outsourced. The global working offices are equipped with smaller and more flexible local storage, which is used for file retrieval.

File navigation

Navigation data is stored and customised locally for each site. The central cloud storage is for the complete data, with copies used in the branch offices for fast and short search loops.

Open a file

The important and frequently used data is temporarily stored on local filters of each location and is then always quickly available for processing. Locally requested file openings make unnecessary pauses a thing of the past.

Synchronise file changes

Collective file changes include data that can quickly overload even networks with a high bandwidth, which means that only the changed file data is adapted. In addition to processing metadata (data about data) as well as caching, data blocks can be checked for changes by local filters before sending. Cloud-bound file updates fortunately do not clog networks and ensure that there are no more delays.

Lock file

Locks requested before opening a file avoid duplicate file versions, which lead to expensive file mergers and lost productivity.

Global file locking allows all sites to request a lock directly from the site in real time, avoiding concurrent use and thus user collisions. Byte range locking, on the other hand, restricts only the part of a file that is currently in use.

Backup and restore

The restoration of data, archives and backups is done via a track of retrievable fixed points. By using data blocks and fixed points at the same time, it is possible to return to any processing states and thus restore them.

Real-time digital asset management avoids delays and visitor collisions caused by simultaneous use. It also reduces productivity losses to a minimum.