How do I find the right Digital Asset Management System?
To be able to choose the optimal digital asset management software for your company, you need to know the current challenges your company faces in managing your digital assets. What do you need and what is particularly important to you?
Discuss concrete workflows that will solve these challenges with the leading digital asset management providers. Reputable providers will be able to advise you accordingly and adapt their software accordingly.
What software solutions are available?
Some companies offer a more static solution, while others are based on a kind of modular system. Here you can put together the options you want yourself. A detailed internal discussion with the future users of your company is important here. The clearer you can see what you need, the more concrete the offer can be.
Have the software explained to you and take enough time with your choice.
Internal network vs. external network
Digital asset management systems are generally online-based. The important question for you is whether you want to use your own internal network, whether this has the corresponding capacities or whether you prefer to use an external network. This then works similar to a cloud.
Above all, the security aspect is an important criterion here. Most software providers use the so-called SSL/TLS Encoding. In addition, the systems are password-protected by a PIN and database encryption is also used in some cases.
Be sure to ask which variants the respective providers offer and how they intend to guarantee the security of your data. Where is the external network located (Germany or internationally) and what standards (e.g. GDPR) do the providers work to?
Buying vs. renting
Another important point is, of course, the budget. In general, you should know that it is the purchase of licences and not the software itself. Many providers give you both licence purchase options and licence rental options.
With the purchase options, you have to pay a lot of money once, but then only have the maintenance costs as running costs if you conclude a corresponding maintenance contract. This is highly recommended, as important updates, e.g. security updates, are essential. You also always have someone at your side if questions or problems arise.
If you are looking for something more for the "tight" wallet, then a rental option would be the right choice. The rental conditions, e.g. the billing period (monthly, quarterly or annually) and also the billing period linked to the cancellation period, can vary greatly depending on the provider.
As you can see, there is a lot to think about and consider. Qualified and detailed advice is therefore indispensable!
